Executive Assistant

Company: BRC
Location: San Antonio
Posted on: April 12, 2025

Job Description:

Are you a master of organization and a multitasking pro? BRC in San Antonio, TX, is seeking an Executive Assistant to join our team at $26.00/hour. As the Executive Assistant, you will be the backbone of our office, managing schedules, coordinating meetings, and providing crucial administrative support to our leadership. Your attention to detail and proactive approach will ensure smooth operations and enable our team to focus on driving success. Join us in a dynamic environment where your skills will be valued, and your contributions will make a real impact. Take the next step in your career with us at BRC.Compensation:$26.00 hourlyResponsibilities:

• Coordinates internal and external activities to ensure the Expert is making the most effective use of time. o Reviews Expert calendar daily for accuracy; anticipate needs related to upcoming client events and internal deadlines.
• Maintains Expert's appointment schedule by planning and scheduling meetings, conferences, teleconferences, court appearances, inspections, and travel. Coordinates and schedules the activities with clients and resolves scheduling conflicts as necessary.
• Ensures Expert is ready for events such as NFT, TEC, Inspection, Testing, Opinions, Report, Deposition, and Trial by coordinating with the support staff to ensure the organization of case materials and work products necessary for the Expert's scheduled commitments are prepared on time.
• Communicates with support staff and others involved on assigned files and works as a team so that complete and responsive client service is provided.
• Reviews the incoming correspondence, communicates the identified notices/requirements to the Expert, Operations Managers, or other personnel as necessary and appropriate, and ensures proper documentation of correspondence in the matter management system.
• Coordinates with the support staff to ensure the organization of case materials and work products necessary for the Expert's scheduled commitments are prepared on time.
• Provides support and coordination for related positions, such as Radiologist, Technical Directors or Engineers as needed within the scope of the Expert's activities, including coordination of internal and external events and related travel as warranted.
• Maintains contact with clients as necessary to ensure information is received in an appropriate time frame.
• Provide courteous and professional service to internal and external clients.
• Answers and appropriately screens telephone calls, manages and accurately documents calls, including new matter inquiries.
• Detail-oriented in gathering and disseminating case-related information obtained from phone calls.
• Uses the Matter Management System to complete conflict checks and manage Expert caseload with respect to event status and deadlines.
• Uses the Client Management System to set up the client firm record and ensures the client contact is updated as necessary.
• Approves expense reports input by AAs.
• Ensures staff compliance with corporate training, policies, procedures, and standards of behavior.
• Uses the Client Management System to set up the client firm record and ensures the client contact is updated as necessary.
• Approves expense reports input by AAs.
• Ensures staff compliance with corporate training, policies, procedures, and standards of behavior.Qualifications:Required Education and Experience:
  • Three + years of executive/legal assistant experience required in the legal fields of product liability and/or personal injury environments.Preferred Education and Experience:
    • An associate's or Bachelor's degree in secretarial or paralegal studies, business administration, management, or related studies is preferred.
    • Knowledge of Aderant Expert Case Matter Management SystemAbout Company
      Biodynamic Research Corporation (BRC) specializes in accident reconstruction and biomechanical analysis. Over the years, our experts - many of whom are physicians with engineering degrees - have examined events ranging from slip and falls to low-speed passenger vehicle collisions to high-profile aircraft crashes.
      #WHLAW2
      
      Compensation details: 26-26 Hourly Wage
      
      
      
      PI6468db972d93-37248-37382273

Keywords: BRC, Pflugerville , Executive Assistant, Other , San Antonio, Texas