Prevailing Wage Payroll Specialist - Remote

Company: System One
Location: San Antonio
Posted on: February 4, 2025

Job Description:

At System One, total client and consultant satisfaction are the key elements in our formula for collective success. Satisfaction is achieved through hard work, trust, integrity, loyalty, respect, accountability and commitment.

Ready to make your application Please do read through the description at least once before clicking on Apply.

All System One employees have an opportunity, through their own creativity, work ethic, integrity, and team effort, to contribute to our continued growth and success. We've set high standards for our business approach and performance, which translates into strong employer, consultant and candidate relationships. In this way, we seek to earn - and keep - your trust.

The System One Engineering & Energy team is hiring! We are experiencing tremendous growth in all of our sectors including Renewables, Construction, Engineering, and Manufacturing. Searching for a rewarding career? If so, apply today!


Job Title: Prevailing Wage Payroll Specialist
Department: Payroll
Reports To: Payroll Manager


Job Summary
The Prevailing Wage Payroll Specialist is responsible for ensuring accurate and compliant payroll processing for projects governed by prevailing wage laws. This role focuses on certified payroll reporting, prevailing wage compliance, and ensuring adherence to federal, state, and local labor regulations, including the Davis-Bacon Act, Service Contract Act (SCA), and other prevailing wage mandates. The ideal candidate will have at least 2+ years of experience managing prevailing wage payroll, certified payroll reporting, and compliance-related functions.
Key Responsibilities
Payroll Processing and Compliance Process and audit weekly payroll for employees working on prevailing wage projects, ensuring accuracy and compliance with all wage determinations, fringe benefit allocations, and overtime calculations.
Maintain up-to-date knowledge of federal, state, and local prevailing wage laws, including Davis-Bacon, SCA, and related regulations.
Ensure accurate tracking and reporting of fringe benefits in compliance with prevailing wage requirements.
Respond promptly to payroll discrepancies or employee inquiries related to wages, deductions, and fringe benefits.

Certified Payroll Reporting Prepare and submit accurate certified payroll reports (e.g., WH-347) to clients, government agencies, and other required entities within established deadlines.
Verify compliance with all reporting requirements, including worker classifications, hours worked, and proper wage rates.
Maintain detailed records of certified payroll submissions for audits and client requests.

Audit and Documentation Assist with audits conducted by government agencies or internal teams by providing supporting documentation and reports.
Maintain thorough and organized payroll records, including timesheets, wage determinations, certified payroll reports, and fringe benefit statements.
Ensure compliance with Equal Employment Opportunity (EEO) and minority participation reporting requirements for applicable projects.

Collaboration and Communication Work closely with HR, compliance, project managers, and accounting teams to ensure seamless payroll processing and compliance.
Communicate effectively with contractors, subcontractors, and clients to resolve payroll and reporting issues.
Provide training and guidance to internal teams on prevailing wage and certified payroll requirements as needed.


Qualifications
Education and Experience High school diploma or equivalent required; associate's or bachelor's degree in accounting, finance, business administration, or a related field preferred.
Minimum of 2+ years of experience in prevailing wage payroll processing and certified payroll reporting.
Experience with construction, staffing, or government contracting industries is highly preferred.

Skills and Knowledge Comprehensive knowledge of prevailing wage laws, certified payroll requirements, and labor regulations.
Proficiency in payroll software (e.g., ADP) and certified payroll systems (e.g., LCPtracker, eMars, or similar).
Advanced skills in Microsoft Excel, including formulas, pivot tables, and data analysis.
Strong attention to detail, organizational skills, and ability to manage multiple priorities.
Excellent verbal and written communication skills.


Work Environment This is a remote position.


Compensation and Benefits Competitive salary based on experience and qualifications.
Comprehensive benefits package, including health insurance, retirement plans, paid time off, and professional development opportunities.

#M1
Remote working/work at home options are available for this role.

Keywords: System One, Pflugerville , Prevailing Wage Payroll Specialist - Remote, Human Resources , San Antonio, Texas